Online Onboarding Training Software: A Comprehensive Guide

What is an Online Onboarding Training Software?An online onboarding training software is a cloud-based platform that helps companies streamline and automate...

What is an Online Onboarding Training Software?

An online onboarding training software is a cloud-based platform that helps companies streamline and automate the process of introducing new hires to their roles, company culture, and essential job functions. This type of HR software ensures that new employees have a user-friendly and engaging experience from day one, setting the stage for improved retention and employee engagement throughout their tenure.

What are the benefits of using online onboarding?

1. Enhanced Employee Experience: New hires get a structured and interactive onboarding experience that boosts confidence and ensures a positive first impression.
2. Automation and Streamlined Workflows: HR teams can automate repetitive tasks and set up automated workflows, ensuring consistency and efficiency.
3. Paperless Process: With electronic signatures (e-signatures) and document management functionalities, HR processes go green, reducing paper usage and increasing efficiency.
4. Improved Retention: A good onboarding process plays a pivotal role in employee retention by setting the stage for a positive employee life cycle.
5. Metrics and Tracking: Managers and HR teams can easily track onboarding progress, certifications obtained, and feedback through integrated metrics.

What are the 3 types of online onboarding and examples of each?

1. Self-service Onboarding: New hires complete onboarding tasks at their own pace using templates and interactive modules. E.g., filling out electronic forms, going through an employee handbook, or completing certifications.
2. HRIS-based Onboarding: Integrated with HR platforms or HRIS, this approach ensures that employee data from the hiring process is seamlessly transitioned. E.g., BambooHR or ClearCompany.
3. LMS-centric Onboarding: Leveraging a Learning Management System (LMS), these platforms emphasize training materials, quizzes, and elearning for new hires. E.g., an onboarding program that offers a series of elearning modules.

How do you create an onboarding training program?

1. Define Objectives: Understand what you want the new hires to achieve by the end of the onboarding process.
2. Leverage Templates: Use onboarding templates to create consistent experiences and streamline workflows.
3. Incorporate Interactive Elements: Engage learners with interactive modules, quizzes, and training materials.
4. Automate Processes: Use HR software to automate tasks like notifications, e-signatures, and background checks.
5. Seek Feedback: Regularly ask new hires for feedback and adjust the program based on their inputs.

Top 10 must-haves in an employee online onboarding training software:

1. User-friendly Interface
2. Customizable Onboarding Checklists
3. Integration with HRIS and LMS platforms
4. Automated Workflows
5. Mobile Device Compatibility
6. E-signature Functionality
7. Real-time Notifications
8. Comprehensive Document Management
9. Interactive Training Modules
10. Metrics and Analytics

5 Use Cases for an Online Onboarding Training Software:

1. Centralized Onboarding for Global Teams: Ensuring consistency for team members spread across various geographies.
2. Compliance Training: Ensuring new hires undergo mandatory training and obtain necessary certifications.
3. Employee Handbook Introduction: Digitally introducing company culture, policies, and values.
4. Background Checks and Documentation: Automating the collection and verification of essential employee data.
5. Role-specific Training: Providing new employees with role-tailored modules and materials.

Platforms most programs support:

• OS: Windows, MacOS, Linux.
• Devices: Desktops, Laptops, Tablets, and Mobile Devices.
• Companion Apps: Many onboarding software solutions offer companion apps for iOS and Android to facilitate on-the-go onboarding.

Top 9 Online Onboarding Tools:

1. BambooHR:

BambooHR is a renowned HR solution tailored for small to medium-sized businesses. It offers a comprehensive onboarding platform that ensures new hires feel welcome and can dive into work quickly.

• Top 5 Features:
• Customizable Onboarding Checklists
• Employee Self-Service Portal
• Electronic Signatures
• Mobile App Access
• Integration with Performance Management and HRIS functions
• Pricing: Starts at $99/month for basic HR functionalities; custom pricing for advanced features and larger teams.

2. ClearCompany:

ClearCompany presents a complete talent management suite. Their onboarding solution emphasizes transparency and promotes company culture from day one.

• Top 5 Features:
• Paperless Onboarding
• Customizable Workflows
• Compliance Tracking
• Integration with Applicant Tracking System
• Employee Engagement Metrics
• Pricing: Pricing is customizable based on company needs; companies need to contact ClearCompany for a quote.

3. WorkBright:

WorkBright offers remote task management which lets new hires complete all their documentation before even stepping into the office.

• Top 5 Features:
• Remote Onboarding
• Compliance Alerts
• Mobile-First Interface
• Automated Reminders
• Employee Lifecycle Management
• Pricing: Need to contact WorkBright for custom pricing details.

4. Onboard by HR Cloud:

HR Cloud's Onboard delivers a seamless onboarding process that boosts retention and productivity.

• Top 5 Features:
• Electronic Signatures
• Customizable Workflows
• Task Automation
• Compliance Management
• Employee Portal
• Pricing: Starting at $9.50/user per month.

5. SaplingHR:

SaplingHR focuses on creating a connected and inclusive onboarding experience, which aligns with companies having a global team.

• Top 5 Features:
• Preboarding Experience
• Role-based Onboarding
• Integration with other HR Tools
• Data-driven Insights
• Automated HR Processes
• Pricing: Custom pricing; companies are encouraged to contact SaplingHR for a quote.

6. Kissflow HR Cloud:

Kissflow offers a no-code approach to onboarding, allowing businesses to design a process that fits their unique needs.

• Top 5 Features:
• Custom App Creation
• Integration with Other HR Processes
• Predefined Templates
• Role-based Access
• Analytics and Reporting
• Pricing: Starting at $390/month for up to 30 users.

7. GoCo:

GoCo is known for its modern and intuitive platform, simplifying complex HR tasks. It offers a magical onboarding experience, as they describe it.

• Top 5 Features:
• Digital Document Management
• E-signatures
• Benefits Sync
• Compliance Alerts
• Custom Onboarding Workflows
• Pricing: Basic onboarding is free, but for advanced features, one has to contact GoCo for pricing.

8. Enboarder:

Enboarder prioritizes the employee experience, ensuring new hires have a smooth transition into their roles.

• Top 5 Features:
• Employee Surveys and Feedback
• Manager Check-ins
• Personalized Onboarding Journeys
• Role-specific Content
• Engagement Analytics
• Pricing: Custom pricing; contact Enboarder for details.

9. Workday:

Workday provides an all-in-one HR solution. Their onboarding module is part of a more extensive HCM suite, ensuring a seamless experience from recruitment to retirement.

• Top 5 Features:
• Task Management
• Peer Connection for New Hires
• Personalized Onboarding Dashboard
• Document Management
• Integration with Learning and Development
• Pricing: Custom pricing based on company size and needs; reach out to Workday for a quote.

FAQ Section:

How do I create a virtual onboarding program?

Begin by defining your objectives, utilizing onboarding templates, incorporating interactive elements, automating processes with HR software, and seeking regular feedback from new hires.

Which software provides a digital onboarding process?

Several software solutions offer digital onboarding, including BambooHR, ClearCompany, and GoCo.

How do you train new employees virtually?

Use a mix of elearning modules, interactive training materials, and quizzes through platforms like LMS. Ensure a structured onboarding program that gradually introduces the new hire to the company culture, team members, and role-specific tasks.

How do I choose the best onboarding software?

Consider factors such as user-friendliness, key features, compatibility with existing HR solutions, pricing, customer support, and feedback from current users.

What is the most important thing to consider when selecting onboarding software?

The most critical consideration is how the software aligns with your company's unique onboarding objectives, ensuring a seamless and engaging onboarding experience for new hires.

How much does the software cost?

Costs vary based on features, company size, and specific needs. Platforms like BambooHR have set pricing, while others, like ClearCompany, offer customized pricing.

What are the benefits of using software for onboarding?

Software solutions streamline the onboarding process, ensuring a consistent, user-friendly, and engaging experience for new hires. They also facilitate automation, paperless documentation, and better tracking of the onboarding progress.