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How to create training videos for employees

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Creating training videos for employees is a fantastic way to enhance their learning experience and retention. I’ve found that well-crafted employee training videos can make a significant difference in the effectiveness of a training program. Here’s a detailed, step-by-step guide on how to create high-quality training videos that will benefit your team members.

Define Your Learning Objectives

Before you start recording, it’s essential to clearly define the learning objectives for your training program. What do you want your employees to learn from the videos? These objectives will guide the content, ensuring that it’s focused and relevant.

Choose the Right Type of Training Video

There are several types of training videos to consider, including:

  • Tutorial Videos: These step-by-step instructional videos are great for teaching specific tasks or procedures.
  • Onboarding Videos: Perfect for new employees, these videos introduce them to the company culture, policies, and procedures.
  • Screencast Videos: Ideal for software training, these videos capture your computer screen as you demonstrate tasks.
  • Animated Training Videos: These can simplify complex concepts and make them more engaging.
  • Live-Action Videos: Use real people to demonstrate tasks or explain concepts.
  • Explainer Videos: These short videos explain a concept or process in a simple and engaging way.
  • Whiteboard Videos: Use a whiteboard to illustrate points as you speak.

Plan Your Video Content

Create a storyboard and a video script to outline what you’ll cover in each video. This will help you stay organized and ensure that you cover all necessary points. Think about incorporating interactive elements like quizzes and annotations to keep your learners engaged.

Gather Your Equipment and Software

You don’t need a Hollywood budget to create great training videos. Here’s what you’ll need:

  • Camera or Webcam: For recording talking head videos or live-action segments.
  • Microphone: Ensure clear audio quality for voice-overs.
  • Screen Recording Software: Tools like Camtasia or Microsoft’s screen capture feature are excellent for screencasts.
  • Video Editing Software: Programs like Adobe Premiere, Final Cut Pro, or even Camtasia can help you edit your videos.
  • LMS (Learning Management System): Platforms like Moodle or TalentLMS can host your training videos and track learner progress.

Start Recording

Set up your equipment in a quiet space with good lighting. If you’re recording a screencast, make sure your screen is clutter-free and your software is ready to go. For live-action videos, ensure your background is professional and not distracting.

Edit Your Videos

Editing is where your videos come to life. Use your video editor to trim unnecessary parts, add transitions, and include text annotations or subtitles. Make sure your video format is consistent and professional. You can also add interactive elements like clickable links or embedded quizzes to enhance the learning experience.

Add Voice-Overs and Music

A clear, engaging voice-over can make a big difference in your training videos. If you’re not comfortable doing this yourself, consider hiring a professional. Adding background music can also make your videos more engaging, but ensure it’s not too distracting.

Review and Test Your Videos

Before you launch your training videos, review them carefully for any errors or unclear sections. Test them with a small group of employees to gather feedback and make any necessary adjustments.

Distribute Your Videos

Upload your videos to your chosen LMS or video hosting platform like Vimeo or YouTube. Share them with your employees via email, social media, or directly within your LMS.

Monitor and Evaluate

After your employees have completed the training, gather feedback to evaluate the effectiveness of your videos. Use this feedback to improve future training sessions.

Benefits of AI Training Videos for Employees

  1. Enhanced Learning Experience: AI training videos provide a dynamic and interactive way to present training materials, making the learning experience more engaging than traditional methods like in-person training or reading manuals.
  2. Consistency and Standardization: With AI-generated training videos, you ensure that every employee receives the same information, reducing the risk of inconsistencies that can occur with in-person training sessions.
  3. On-Demand Accessibility: Employees can access training content anytime and anywhere, allowing for flexible learning schedules. This is especially beneficial for global teams and remote workers.
  4. Cost-Effectiveness: Creating corporate training videos with AI can reduce costs associated with hiring trainers, booking venues, and printing training materials.
  5. Scalability: AI training videos can be easily scaled to accommodate any number of employees, making it ideal for large organizations with frequent onboarding processes.
  6. Enhanced Retention and Understanding: Visual and auditory elements in training videos help improve information retention compared to text-based training. Employees can also replay videos to better understand complex subjects.
  7. Personalization: AI can tailor training content to individual employees’ needs, improving the relevance and effectiveness of the training.

Top 7 AI Video Editors to Create Training Videos

  1. Speechify Studio: Speechify Studio is a leading tool for creating AI-driven elearning videos. It offers robust features for converting text to speech, making it easy to produce high-quality corporate training videos and employee onboarding materials.
  2. Descript: Descript is an all-in-one video editor that integrates powerful AI tools for creating training videos. It offers features like transcription, voiceover, and editing, making it ideal for producing professional training content.
  3. Lumen5: Lumen5 leverages AI to turn text-based content, such as PowerPoint presentations, into engaging video training materials. It's perfect for creating elearning videos and corporate training videos quickly and efficiently.
  4. Animoto: Animoto allows users to create compelling training videos with its easy-to-use platform. It offers various templates and customization options, making it suitable for different types of online training videos.
  5. is a versatile video editor that uses AI to enhance video creation. It supports adding subtitles, voiceovers, and other features to make your training content more accessible and engaging.
  6. Synthesia: Synthesia specializes in creating AI-generated video content featuring virtual presenters. It's ideal for producing consistent and scalable training videos, making complex subjects easy to understand.
  7. InVideo: InVideo is a powerful AI video editor that provides a wide range of templates and tools for creating training videos. It's great for turning webinars, video files, and YouTube videos into effective training materials.

Creating effective training videos using these AI tools can significantly improve your organization's elearning and corporate training efforts. By leveraging AI, you can produce high-quality, on-demand training content that enhances employee learning and retention.

Tips for Creating Effective Training Videos

  • Keep it Short and Sweet: Aim for short videos that are easy to digest.
  • Engage Your Audience: Use a conversational tone and ask questions to keep viewers engaged.
  • Include Interactive Elements: Quizzes, annotations, and interactive video elements can enhance learning.
  • Use High-Quality Visuals and Audio: Ensure your video and audio quality is high to keep learners focused.
  • Be Consistent: Use consistent templates and styles across all your videos.

Creating cost-effective, high-quality training videos can transform your corporate training program. By following these steps, you’ll produce videos that not only educate but also engage your employees, making your training sessions more effective and enjoyable. Happy video production!

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Cliff Weitzman

Cliff Weitzman

Cliff Weitzman is a dyslexia advocate and the CEO and founder of Speechify, the #1 text-to-speech app in the world, totaling over 100,000 5-star reviews and ranking first place in the App Store for the News & Magazines category. In 2017, Weitzman was named to the Forbes 30 under 30 list for his work making the internet more accessible to people with learning disabilities. Cliff Weitzman has been featured in EdSurge, Inc., PC Mag, Entrepreneur, Mashable, among other leading outlets.