Learn how to read emails out loud on different devices and platforms with this helpful text to speech app guide.

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How to read emails out loud

Reading your emails out loud can be a great convenience, especially if you have a hard time reading small text on a screen.

Luckily, there are a number of different apps that can do this for you.

In this article, we’ll show you how to get your emails read out loud on different platforms.

Set up Read Aloud in Outlook

Microsoft Outlook offers a useful feature called Read Aloud that will read your emails out loud on Windows. This can be helpful if you’re trying to multitask or just want to hear your emails instead of reading them.

To turn Read Aloud on or off in Outlook, follow these steps:

  1. Open Microsoft Outlook and click on the “File” tab.

  2. Click on “Options.”

  3. Select “Accessibility” from the options menu.

  4. To turn Read Aloud on, check the box next to “Show Read Aloud.”

You can also control Read Aloud using the following keyboard shortcuts:

  • “CTRL + Alt + Space” activates Read Aloud

  • “CTRL + Left Arrow” takes you back to the start of the previous paragraph.

  • “CTRL + Right Arrow” skips the current paragraph and takes you to the start of the next one.

  • “Alt + Right Arrow” increases the reading speed, while “Alt + Left Arrow” does the opposite.

If you prefer to listen to your emails privately, you can use headphones or headsets. Read Aloud is also present in other Microsoft Office services such as Word and PowerPoint.

Reading emails aloud on Mac

The Mail app on your Apple’s macOS is a great way to stay in touch with friends and family. If you have a hard time reading long email messages, you can have the Mail app voice assistant read the message aloud.

To do this:

  1. Open the app and select the message you’d like to listen to.

  2. Click anywhere in the message and select the text you want read aloud.

  3. Click on “Edit” and select the “Speech” option.

  4. Click on “Start speaking.”

The app will read the selected text aloud, making it easier for you to follow along. You can adjust the speaking rate via System Settings to suit your needs and even change the voice the app uses to read messages aloud.

Using TTS to read emails aloud on Chromebook

Chromebooks have a built-in screen reader called ChromeVox that can read aloud everything on the screen, including all menus, buttons, and text. You can also use Select-to-speak to hear specific words or parts of a page read aloud.

Here’s how to activate ChromeVox:

  1. Select the time in the bottom right corner. You may also use the keyboard shortcut “Alt + Shift + s.”

  2. Click on the gear icon to open the settings section.

  3. Select the “Advanced” tab at the bottom of the settings window.

  4. Click on the “Accessibility” tab and select “Manage accessibility features.”

  5. To have an entire page read aloud, head to “Text-to-Speech” and select the “Enable ChromeVox” checkbox. To listen to just a section of the page, check the box next to “Enable Select-to-speak.”

Chromebook’s built-in screen reader and Select-to-speak make it easy to stay on top of your email correspondence without having to look at the screen.

When Select-to-speak is enabled, you will see a blue highlighted box around the last thing you selected. You can move this box around by pressing the arrow keys on your keyboard.

Read emails aloud on mobile

Android

Google’s Android operating system doesn’t have a built-in text to speech functionality. Luckily, there are several third-party Android apps that will read your emails aloud, and they all work in essentially the same way.

Just open your email messages, select the text you want to read, tap the share button, and choose the text to speech (TTS) app you want to use. The app will then read the text aloud, making it easy for you to multitask or simply take a break from staring at a screen.

Some of the most popular text to speech applications for Android devices include T2S, NaturalReader, Pingloud, and Speechify. Most of them are compatible with other audio systems such as Bluetooth, Siri, Google Assistant, and Amazon Alexa. For example, Pingloud uses Bluetooth detection to turn on automatically when you start driving.

iOS

Speak Screen is a great feature for those times when you can’t or don’t want to look at your screen. For example, if you’re in the kitchen cooking and want to check a recipe, you can turn on Speak Screen and have your iPhone or iPad read the recipe while you cook.

Or, if you’re driving and want to hear a text message or email, you can turn on Speak Screen and have your device read it to you.

To turn on Speak Screen:

  1. Go to Settings > General > Accessibility > Spoken Content.

  2. Go to the “Speak Screen” setting and tap the switch to turn it on.

This option might be under “Speech” in the Accessibility settings on older iOS versions.

Now, whenever you swipe down from the top of your screen with two fingers, Speak Screen will be activated and your device will start reading whatever is on your screen. You can use the on-screen playback options when needed.

Speechify can read any text aloud

Speechify is an excellent alternative to the built-in text to speech features on many devices. The app works by reading any text aloud, including emails, and can be set up in just a few moments.

To get started, visit the official Speechify website and download the app for your Android, iOS, Mac, or Windows device. Then, open the app and import the text you want to read. If you’ve installed Chrome on your device, you can use the Speechify extension to conveniently turn any web page into natural-sounding audio without leaving the browser.

You can also choose from a variety of natural-sounding voices and settings to customize your experience.

Speechify is a great way to read books, articles, and other texts aloud and is easy to use.

Give it a try today.

FAQ

Can Gmail read emails aloud?

Gmail itself cannot read emails aloud. However, a text to speech generator like Speechify can help.

How do I get Outlook to read emails aloud?

Outlook is equipped with Read Aloud, a tool that reads your emails out loud. You can also use Speechify.

How do I change the voice the iPhone uses to read emails aloud?

You can install Speechify and get more than 130 human-like voices.

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