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How to Record A Presentation

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Presentations are a staple in the professional and academic world. They allow us to share our ideas, findings, and insights with others in a structured...

Presentations are a staple in the professional and academic world. They allow us to share our ideas, findings, and insights with others in a structured and engaging way. However, recording a presentation can be a daunting task, especially if you're new to it. This article will guide you through the process step-by-step, using tools like PowerPoint, Google Slides, and the best AI text-to-speech voice reader, Speechify.

Looking to Record a Presentation? 5 Tools You'll Need

Before you start recording, you'll need a few tools:

  1. Screen Recorder: This is software that captures what's happening on your screen. It's essential for recording your slide show and any live demonstrations during your presentation.
  2. Presentation Deck: This is the collection of slides that you'll be presenting. You can create this using software like PowerPoint or Google Slides.
  3. Speechify: This is an AI text-to-speech voice reader that can create high-quality voiceovers for your presentation.
  4. Webcam: If you want to record yourself presenting, you'll need a webcam. Most modern laptops come with one built-in.
  5. Microphone: To record audio, you'll need a microphone. Again, most modern laptops have one built-in, but you might want to consider a standalone microphone for better audio quality.

Step 1: Picking A Software

The first step in recording a presentation is choosing your software. The three most popular options are PowerPoint, Google Slides, and Zoom. Both are excellent choices, but they each have their pros and cons.

PowerPoint is a Microsoft product and is part of the Office suite. It's been around for a long time and is very feature-rich. No matter the version of Powerpoint, You can create complex PowerPoint Presentations presentations with a variety of transitions, animations, and multimedia elements. PowerPoint slides also have a built-in feature for recording presentations.

Google Slides, on the other hand, is a free, web-based tool. It's not as feature-rich as PowerPoint, but it's straightforward to use and great for collaboration. You can share your slide deck with others and work on it together in real-time.

Zoom is another excellent tool you can use to record a presentation. It's particularly useful if you're delivering a live presentation to an audience and want to record it for later use. Their screen capture and presentation recording features are easy to use and doesn't require any additional software. Plus, you can record both your presentation and yourself presenting, which can help to create a more engaging video.

Step 2: Recording Options

Once you've chosen your software and created your presentation, it's time to start thinking about how you're going to record it.

What To Use To Record Audio

For recording audio, you have a couple of options. You can record narration live as you present, or you can create a voiceover using Speechify.

Use Speechify

Speechify is the leading AI text-to-speech app, with millions of downloads on Chrome, iOS, Android, and Mac. It can turn your text into a natural-sounding voice, making it perfect for creating voiceovers for your presentation. You can customize the speed, accent, and character of the voice to suit your needs. Here's how you can use Speechify to create voiceovers for your presentation:

  1. Input Your Script into Speechify: Once your script is ready, input it into Speechify. You can do this by copying and pasting your script into the Speechify app or by uploading a document with your script.
  2. Customize Your Voiceover: Speechify allows you to customize your voiceover to suit your needs. You can choose from a variety of voices, adjust the speed and pitch, and even add pauses for effect.
  3. Generate Your Voiceover: Once you're happy with your settings, click on the "Generate" button. Speechify will then turn your text into speech, creating a high-quality voiceover for your presentation.
  4. Add Your Voiceover to Your Presentation: The final step is to add your voiceover to your presentation. You can do this by importing the audio file into your presentation software and syncing it with your slides.

What To Use To Record Video

If you want to record yourself presenting, you'll need a webcam. Make sure your webcam is set up correctly and that you're in a well-lit area. You can record yourself in full screen or use a picture-in-picture format to keep the viewer’s attention on your slides.

How To Record Your Screen

To record your screen, you'll need a screen recorder. There are many free and paid screen recorders available for both Windows and Mac. These tools can capture your entire screen, a specific window, or a custom area. They can also record audio and webcam footage, making them perfect for recording presentations.

Step 3: Recording & Tips for Succeeding

Now that you've got everything set up, it's time to start recording. Here are some tips to help you succeed:

  1. Practice: Before you hit the record button, practice your presentation a few times. This will help you feel more comfortable and ensure that your presentation flows smoothly.
  2. Clear Audio: Make sure your microphone is set up correctly and that there's no background noise. If you're using Speechify for voiceovers, ensure that the text is correctly inputted.
  3. Good Lighting: If you're recording yourself, make sure you're well-lit. This will make you more visible and create a more professional-looking video.
  4. Screen Settings: Check your screen settings before you start recording. Make sure you're recording the correct screen or window and that any notifications are turned off.
  5. Take Your Time: Don't rush through your presentation. Speak clearly and take your time with each slide. Remember, you can always edit the video later.
  6. Engage Your Audience: Use your voice and body language to engage your audience. Ask rhetorical questions, use gestures, and vary your tone and pace to keep your audience interested.

Tips To Improve Engagement

  1. Use Visuals: Visuals can help to illustrate your points and keep your audience engaged. Use images, graphs, and diagrams where appropriate.
  2. Keep It Simple: Don't overload your slides with information. Keep your slides simple and use them to support your speech, not replace it.
  3. Use Transitions: Transitions can help to guide your audience through your presentation. Use them to signal when you're moving on to a new point or topic.
  4. Interact with Your Slides: If you're recording your screen, you can use your mouse to highlight important points on your slides.
  5. Use Speechify: Speechify's high-quality AI voices can make your presentation more engaging and professional. You can even customize the voice to suit your presentation style.

Recording a presentation can seem like a daunting task, but with the right tools and a little practice, anyone can do it. Whether you're using PowerPoint or Google Slides, a screen recorder or a webcam, or creating voiceovers with Speechify, the key is to plan ahead, practice, and keep your audience in mind. With these tips, you'll be well on your way to creating engaging, high-quality presentations that you can share with the world.

Remember, the goal is not just to record a presentation but to create a video presentation that captures your audience's attention and communicates your message effectively. So, don't be afraid to experiment with different recording features, customization options, and presentation styles until you find what works best for you.

Whether you're recording a how-to video, a YouTube video, or a professional presentation, the most important thing is to be clear, engaging, and authentic. So, hit that record button and start sharing your ideas with the world!


How do I record my screen and voice for a presentation?

You can use a screen recorder to capture your screen and a microphone to record your voice. Some screen recorders also have built-in webcam recording features, allowing you to record your screen, voice, and video all at once.

How do I record a PowerPoint presentation as a video?

PowerPoint has a built-in feature that allows you to record your presentation as a video. Simply go to the "Slide Show" tab, click on "Record Slide Show", and then start recording. Once you're done, you can save your presentation as a video file.

What is the best way to record a presentation?

The best way to record a presentation depends on your needs and resources. However, a combination of PowerPoint or Google Slides for creating your slide deck, a screen recorder for capturing your screen, and Speechify for creating high-quality voiceovers is a great place to start.

Cliff Weitzman

Cliff Weitzman

Cliff Weitzman is a dyslexia advocate and the CEO and founder of Speechify, the #1 text-to-speech app in the world, totaling over 100,000 5-star reviews and ranking first place in the App Store for the News & Magazines category. In 2017, Weitzman was named to the Forbes 30 under 30 list for his work making the internet more accessible to people with learning disabilities. Cliff Weitzman has been featured in EdSurge, Inc., PC Mag, Entrepreneur, Mashable, among other leading outlets.