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Why you should use Google Voice for PC and other devices

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If you need a solution for video calls and voicemail transcriptions, consider Google Voice App for PC. It’s also available for iPhone and Android devices.

Google Voice App Features for PC and other devices

With the rise of social media and remote work in recent years, video chat and phone service apps have increased in popularity. Google Voice is the solution if you want a cell phone number without a phone service provider. This all-in-one communications platform features everything you need for personal and business use.

If you want to learn more, we’ll discuss all you need to know about Google Voice, including how to create an account.

What is Google Voice?

Google Voice is a powerful telephone service that supports voice calls, international calls, SMS messages, voicemail, call forwarding, and more. It’s important not to confuse it with Google Hangouts or Google Meet, as it’s an entirely different service.

With Google Voice, users receive a Google Voice number with a dedicated area code. If you can use Google Voice on your mobile phone and tablet, it’s also available as a web browser service.

When receiving an incoming call, you’ll see that a number is calling “via Google Voice Wi-Fi Call.” Google Voice is perfect for small business owners who are often on the move. It’s also an excellent solution for avoiding spam calls.

How does the Google Voice app work?

The Google Voice app has several key functions that allow it to serve as a hub for your communication needs. One of the most notable features is call forwarding. This lets you route incoming calls to any other phone number you choose, such as your work or personal cell phone. You can set up custom rules for when and where calls are forwarded or even block certain numbers altogether.

Another feature of the Google Voice app is voicemail transcription. This feature automatically transcribes your voicemails so you can read them instead of having to listen to them. This is especially useful when you’re in a meeting or don’t want to disturb others around you. You can even customize the transcription settings to ensure the app transcribes your voicemail in a way that best suits your needs.

The app also has text messaging capabilities, so you can send and receive texts using the same phone number associated with your Google Voice account. This feature is especially helpful if you want to keep your personal phone number private or if you want to be able to text from your computer or tablet in addition to your phone.

In addition to call forwarding, voicemail transcription, and text messaging, the Google Voice app also offers conference calling capabilities. With this feature, you can easily set up a conference call with up to six participants. This is a great option for remote teams or for coordinating with multiple people at once.

Another useful feature of the Google Voice app is the ability to screen calls. When someone calls your Google Voice number, you have the option to answer the call, send it to voicemail, or screen the call. If you choose to screen the call, the app will prompt the caller to state their name, and you can then decide whether to answer the call or send it to voicemail.

Requirements for using Google Voice 

Before using the Google Voice app, you’ll need to have a Google account. You’ll also need a phone number that can receive calls and text messages. If you plan to use the app to make calls, you’ll need a microphone and speakers or a headset to communicate effectively.

Additionally, to use the app on your mobile device, you’ll need an iOS or Android smartphone or tablet. You can access Google Voice through a web browser, but some features may not be available without the mobile app installed.

It is important to note that Google Voice is not available in all countries. Before downloading the app, make sure that it is available in your country. Also, some features may vary depending on your location. For example, international calling rates may differ depending on the country you are calling from and the country you are calling to.

Exploring the features of the Google Voice app

Now that you know the basics of how the Google Voice app works, it’s time to explore some of its more advanced features. Here are a few features that you might find particularly helpful:

  • Custom Voicemail Greetings: You can set up different voicemail greetings for different contacts or groups. For example, you could have a professional voicemail greeting for work contacts and a casual greeting for friends and family.
  • Google Voice Number Porting: You can transfer your existing phone number to Google Voice, which means you can continue to use your existing phone number while taking advantage of all the features offered by Google Voice. This feature may be especially useful if you’re switching phone carriers or if you want to maintain a consistent phone number across multiple devices.
  • Google Voice on Multiple Devices: You can use the Google Voice app on multiple devices simultaneously. This means, for example, that you can receive calls and texts on your smartphone and your tablet at the same time.

What are the benefits of Google Voice?

Google Voice is a phenomenal phone service with numerous benefits. Here are some of its standout features:

Gmail calls

Google Voice gives you the option of making calls directly from your Gmail inbox. If you’re in the U.S. or Canada, this feature is already available by default.

However, with Google Voice, Gmail won’t change the phone number each time you call. Most people screen phone calls with unknown numbers and this option solves that problem. You can even answer calls from Google Chat.

Unlimited text messages

If you’re using Google Voice for business, the pricing will vary depending on your chosen plan. If you’re using the platform for personal use, however, you can access unlimited free text messaging. You don’t need to send texts from your phone, as you can use Google Voice via a browser.

Call forwarding

If you’re about to change your cell phone carrier or mobile phone number, Google Voice comes in handy. You can forward your calls to up to six phone numbers, including a landline device.

You can choose whether all connected numbers will ring simultaneously or in a particular order.

Voicemail transcription

With Google Voice, you can listen to voicemails in real-time. However, you can also rely on the integrated speech recognition technology for voicemail transcription. If you need an efficient way to retain voicemail content, Google Voice can transcribe it for you, and you can save it as text.

Block numbers

Sales calls, spam, and other unwanted calls can ruin anyone’s day. However, with Google Voice, you can easily block these calls and text messages. You also can set up the “Number, not in service” outgoing message that may stop the calls for good.

Limitations of Google Voice 

While the Google Voice app is a powerful communication tool, it does have some limitations. For example, you cannot use the app to make emergency calls. You also can’t use the app to send or receive MMS messages, which are picture or video messages. Additionally, the app does not support group messaging with non-Google Voice users.

Comparing Google Voice App to other communication apps

There are several other communication apps available on the market, each with its own strengths and weaknesses. Here’s how Google Voice compares to some of the most popular communication apps:

  • WhatsApp: This app is great for international communication, as it offers free voice and video calls to users all over the world. However, it does not offer the same call forwarding or voicemail transcription capabilities as Google Voice.
  • Skype: This app is well-known for its video conferencing capabilities and is a great choice for remote teams or long-distance relationships. However, it doesn’t offer the same level of integration with other Google services as Google Voice does.
  • Viber: This app offers free voice and video calls as well as messaging capabilities. It also allows users to make international calls to non-Viber users at low rates. However, it doesn’t offer the same level of call forwarding or voicemail transcription as Google Voice.

How to set up Google Voice on a PC

Setting up a Google Voice account is relatively straightforward. You need to ensure you have a stable internet connection, a valid Google account, and a phone number in the U.S. or Canada.

If you can cross those provisos from the checklist, continue with the steps below:

  1. Go to Voice.google.com using any browser.
  2. Click on the “For personal use” button on the home screen.
  3. Sign in with a valid Google account.
  4. Read the “Terms of Service and Privacy Policy” and click “Continue.”
  5. Search for available numbers in your area code. If none are available, try a nearby location.
  6. Click on “Verify” and enter your mobile or landline phone number.
  7. You’ll receive a notification with the access code. Enter the code.
  8. Click “Finish.”

Google Voice is available for Windows, macOS, Chrome OS, and most browsers.

Troubleshooting common issues with the Google Voice app

As with any app, you may experience issues with the Google Voice app from time to time. Here are some common issues you might encounter and how to troubleshoot them:

  • Call Quality Issues: If you’re experiencing poor call quality, try moving to a location with a stronger cellular signal or connecting to a Wi-Fi network. You can also try to adjust your microphone or speaker settings within the app.
  • App Crashing: If the app keeps crashing, try updating the app to the latest version or reinstalling it altogether. You can also try clearing the cache and data within the app’s settings.
  • Unable to Make Calls: If you’re having trouble making calls, make sure you have a strong cellular or Wi-Fi connection. You can also try restarting the app or your device.

Enhancing business communication with Google Voice and Voip services

In today's fast-paced business world, effective communication is key to success. With the advancement of technology, businesses have access to powerful tools that can revolutionize their communication strategies. One such tool is Google Voice, which offers a range of features designed to enhance business communication. Let's explore how Google Voice, combined with VoIP services, can transform the way businesses connect and collaborate.

Call forwarding and routing for seamless connectivity

Google Voice provides an excellent call forwarding and routing feature that ensures you never miss important calls, regardless of your location. Whether you're using an Android phone or any other device, you can easily forward calls to different phone numbers, such as your mobile number, office phone, or home line. This feature guarantees that you can stay connected with clients and colleagues even while on the move. Additionally, Google Voice allows you to set up call routing rules based on specific criteria like the time of day or the day of the week, ensuring that calls are directed to the right person at the right time. By leveraging this feature, businesses can establish seamless connectivity and optimize their call management.

Voicemail transcription for efficient message handling

Managing voicemail messages can be time-consuming, especially when you're dealing with a high volume of calls. Google Voice's voicemail transcription feature revolutionizes this process by transcribing voicemail messages into text. This allows you to read your voicemail messages instead of listening to them, enabling efficient message handling on the go. You can quickly scan through the transcriptions, prioritize urgent messages, and respond promptly to customer inquiries. Voicemail transcription saves time, ensures no important messages go unnoticed, and enhances overall communication effectiveness.

Custom greetings and call screening for professional image

Creating a professional image is crucial for businesses, and Google Voice offers features that help you achieve just that. With custom greetings, you can create personalized voicemail greetings that reflect your brand identity. These greetings can be recorded in your own voice or by a professional voice over artist, ensuring a professional and polished impression on callers. Additionally, call screening allows you to filter incoming calls based on caller ID or specific criteria. You can choose to answer calls from important contacts while directing unwanted or irrelevant calls to voicemail. This feature enables businesses to maintain a professional image and focus on meaningful conversations.

Affordable international calling and texting for global reach

In today's globalized business landscape, staying connected with international clients and customers is vital. Google Voice offers competitive rates for international calling and texting, allowing businesses to communicate seamlessly across borders. By leveraging Google Voice's affordable international rates, businesses can expand their reach, nurture international relationships, and provide exceptional customer service to a global clientele. The ability to connect with customers regardless of their geographical location enhances business opportunities and opens doors to new markets.

Integration with workspace accounts for streamlined collaboration

Google Voice seamlessly integrates with Workspace accounts, providing a comprehensive communication solution for businesses. By connecting Google Voice with your Workspace account, you can effortlessly sync contacts, access shared calendars, and streamline communication within your team. Real-time notifications ensure that you never miss important calls or messages, enabling prompt responses and efficient collaboration. The integration between Google Voice and Workspace accounts enhances productivity, fosters teamwork, and simplifies communication workflows.

In addition to Google Voice, businesses can also leverage VoIP services to further optimize their communication infrastructure. VoIP (Voice over Internet Protocol) services utilize the internet to transmit voice data, offering flexibility, cost savings, and advanced features. By combining Google Voice with VoIP services, businesses can unlock even more powerful communication capabilities. VoIP services provide additional features such as video conferencing, call analytics, and advanced call management, enabling businesses to tailor their communication strategy according to their specific needs.

Google Voice, in combination with VoIP services, empowers businesses to enhance their communication strategies significantly. By utilizing features like call forwarding and routing, voicemail transcription, custom greetings, and affordable international calling, businesses can streamline their communication processes, maintain a professional image, and expand their reach globally. Integration with Workspace accounts and the use of VoIP services further amplify the benefits, providing businesses with a comprehensive and efficient communication ecosystem. Embrace the power of Google Voice and VoIP services to transform your business communication and stay ahead in today's competitive landscape.

A summary of Google Voice

Overall, the Google Voice app is a powerful communication tool that offers a variety of useful features. It’s a great choice for those who want to keep their personal phone number private or who need a hub for all their communication needs. While it does have some limitations, the app is continuously evolving and improving, ensuring that users have access to the latest communication technology. With the information provided in this article, you should have a good understanding of how the app works, what requirements are needed to use it, and how it compares to other communication apps on the market.

Try Speechify – a text to speech app to complement Google Voice

You can have the digital text read aloud when using Google Voice on your PC via a browser. Speechify is a reliable text to speech app that can make using Google Voice even easier. With a Google Chrome or Safari browser extension, Speechify will read the information on the screen, including text messages, Gmail emails, and more.

This functionality allows people with learning disabilities and visual impairments to access all Google Voice features. Try Speechify today for free and enjoy the benefits of this excellent text to speech tool.

FAQs

What platforms is Google Voice available for?

Google Voice is available across various platforms and operating systems. You can use Google Voice on Microsoft Windows, Apple macOS, Chrome OS, and Linux with limited capacity. The VoIP software is available in Google Chrome, Firefox, Edge, and Safari browsers. Keep in mind that you need a Google account to use the app.

Can I install the Google Voice app?

Yes, you can install the Google Voice app on your mobile device or use it online via a web browser. The iOS app is available in the App Store and Android app in Google Play Store.

Does the Google Voice app have a desktop version?

No, it doesn’t. You can only use Google Voice via the web or Android and iOS mobile apps.

What are the requirements for using Google Voice app?

There are two main requirements for using Google Voice app. You need a valid Google or G Suite account and a U.S. or Canada phone number, landline, or mobile. However, remember that you also need a stable internet connection, Wi-Fi, or mobile data.

How do I uninstall the Google Voice app from my computer?

You don’t have to uninstall the Google Voice app from the computer as you don’t download any software in the first place. You can remove the shortcut to the Google Voice website.

Cliff Weitzman

Cliff Weitzman

Cliff Weitzman is a dyslexia advocate and the CEO and founder of Speechify, the #1 text-to-speech app in the world, totaling over 100,000 5-star reviews and ranking first place in the App Store for the News & Magazines category. In 2017, Weitzman was named to the Forbes 30 under 30 list for his work making the internet more accessible to people with learning disabilities. Cliff Weitzman has been featured in EdSurge, Inc., PC Mag, Entrepreneur, Mashable, among other leading outlets.